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Evidence Guide: TLIX0013X - Maintain stock control and receivals

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIX0013X - Maintain stock control and receivals

What evidence can you provide to prove your understanding of each of the following citeria?

Establish supply arrangements

  1. Approved business data, forecasting methods and measures to calculate stock levels for standard business periods, peak seasons and special events are established
Approved business data, forecasting methods and measures to calculate stock levels for standard business periods, peak seasons and special events are established

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Optimum supply arrangements are sourced and negotiated using approved purchasing specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stock quantities and cost effective terms of purchase are established

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Agreements are recorded, in accordance with stock control and receival procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and maintain stock

  1. Stock control systems and equipment to administer and monitor ordering processes and procedures, including real time tacking information from stock handling and data collection technologies, are used
Stock control systems and equipment to administer and monitor ordering processes and procedures, including real time tacking information from stock handling and data collection technologies, are used

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stock levels and reorder cycles are monitored and maintained using approved forecasting methods and tools

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluation of stock against specifications, including adjusting sources of supply, is undertaken, as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Optimal safety stock placement and service level optimisation is monitored, in accordance with the continuity plan and stock control and receival procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stock levels are recorded and reported, in accordance with stock control and receival procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process receivals and store stock

  1. Orders for stock are processed and documented, including checking and recording receivals, against purchase and supply agreements
Orders for stock are processed and documented, including checking and recording receivals, against purchase and supply agreements

Completed
Date:

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Stock is distributed, transported and stored in an approved storage area using safe manual handling techniques

Completed
Date:

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Stock is inspected for quality, use by dates and damage

Completed
Date:

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Stock is labelled and any excess is reported, in accordance with stock control and receival procedures

Completed
Date:

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Determine stock wastage and discrepancies

  1. Control system and procedures for stock with high wastage or loss is implemented
Control system and procedures for stock with high wastage or loss is implemented

Completed
Date:

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Stock is rotated for maximum use and minimum wastage, as required

Completed
Date:

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Excess or spoilt stock, including hazardous substances, is disposed of safely, in accordance with stock control and receival procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stock losses and discrepancies are recorded, in accordance with stock control and receival procedures, and security measures are reviewed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Perform stock auditsand report

  1. Stock audits are performed and reports are produced within designated timeframes
Stock audits are performed and reports are produced within designated timeframes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Audit findings and discrepancies in stock and receivals are reported to approved personnel

Completed
Date:

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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria on at least one occasion and includes

assessing stock loss, wastage, excesses and discrepancies

completing stock orders and receivals within established timelines

disposing of stock safely including hazardous substances

forecasting stock and receivals using approved methods and tools

identifying supply sources for different types of products

identifying third party inventory control operations

implementing cost effective stock purchasing and control systems

maintaining stock and receival data and records

monitoring optimal safety stock placement and service level optimisation

monitoring stock control systems, stock quality and cost effectiveness of supplies

performing stock audits

producing stock control reports

receiving, storing, monitoring and maintaining stock levels over life cycle periods

undertaking supplier and customer relationship management

utilising stock handling, receivals and data collection technologies

working with continuity plan and stock control and receival policies and procedures.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria and includes knowledge of

continuity plans

contractual and preferred supplier arrangements

disposal methods for stock and waste including hazardous substances

stock control and receivals policies and procedures

principles of stock control including:

approaches to calculating stock levels and replenishment requirements

factors that may influence purchase specifications

forecasting methods for calculating inventory consumption

methods and tools for calculating cost effective stock quantities including

methods of stock control including FIFO (First In, First Out) and LIFO (Last In, First Out)

standard measures and formulas for yield testing

stock control systems including bin card system, imprest system, integrated point of sale system and ledger systems

product life and storage requirements for specific stock

real time information using stock data technologies

report requirements on stock loss, wastage, excesses and discrepancies

safe manual handling techniques

safe stock placement and service level optimisation

security measures for stock including storage and tracking

stock control audits

stock ordering and delivery processes

stock quality control

stock reorder cycles for standard business periods, peak seasons and special events

supplier and customer relationship management

supply sources for different types of products

types of computerised stock control systems, their functions and features.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.